How do I create a new meeting?

Step 1:

In the sidebar go to Meetings, then click on Create a new meeting.

Step 2:

Choose a template for the agenda or start without a template.

If you have already created a template, you can search for it by starting to type its name. 

You have the possibility to preview the template, as to make sure you are choosing the right one, by clicking on Preview. 

Step 3: 

Choose a title and description of the meeting. The participants of the meeting will receive these informations per E-mail after you sent out the invitation. 

Step 4:

Choose the participants of the meetings. You have the possibility to choose one or more Committees as well as individuals. If you have chosen a template in the previous step, one of the committees, as shown below, may already be pre-selected. This will be the case if there are resolutions in the agenda for which the selected committee is responsible. However, you are free to change this selection. 

Step 5: 

Choose the date and time of the meeting. 

Step 6: 

Choose the location of the meetings. You have three options: a physical location, where you would need to provide an address; a digital location, which would require a link; or a hybrid meeting, which combines both options. 

Step 7: 

Great! You created the meeting successfully! By clicking "done" you will get back to the Meeting page and will see your created meeting with all the important information such as status, date etc.